If you are an event agency, you know how hard it is to keep all the details of your events in mind.
Also, if you work in a team, you need to be able to share information and documents with your colleagues.
For this, it is essential to use a software that will allow you to work smoothly.
These tools are easily customizable and constantly evolving. They will allow you to organize your event from start to finish with features tailored to your needs.
What are the advantages of using software to organize your agency?
A EMS (Event Management System) software allows you to centralize all the data of your customers and your providers in a CRM; it also allows you to manage the event from the briefing to the creation of a roadmap; edit quotes and invoices and prepare recommendations for your clients.
This software will help you to organize your event by facilitating the commercial follow-up and the follow-up of your tasks. Indeed, the event management software brings you an important time saving.
How to choose your event management software for an agency?
The main criteria to choose your software are the ease of useof the platform, make sure it is ergonomic; and the relevance of its features to your needs.
Also, a good event management software should facilitate collaborationand its use by all members of a team, whether they are internal or external.
Another important criteria to keep in mind is the ability to track your budget by event through financial reports, as the software should provide you with an overview of the target budget, actual cost, payments made to date and balance due.
The 3 best software according to us
In the market, there is a multitude of software that can help you manage your events.
Here is our top 3 list, with their main features:
Lab Event is the first SaaS software that covers all the organizational needs of the event industry. It is an intuitive and ergonomic software, customizable and that facilitates the access to your data.
Its main functionalities are:
- Event management
- Provider management
- Shared calendar
- Editing of presentations, recommendations, checklists, roadmaps
- Invoicing, margin management
#2 Microsoft Office package
Microsoft Office is a package of office applications designed for both home and business users.
It is composed of several tools like:
- Word: a text editor
- Excel: a spreadsheet manager
- PowerPoint: a presentation tool
- Outlook: an e-mail manager
- OneNote: a note-taking tool
In addition, there are other solutions for companies and exclusively for computers equipped with Windows such as:
- Publisher: a rich layout tool
- Access: a database manager
#3 Event Booking engines
Event Booking Engines is a cloud-based event booking platform for venues, hotels, restaurants, caterers and hospitality groups.
Its main functionalities are:
- Automated lead transfer
- Main Calendar
- Customized proposals
- Online payments
- Room planning
- Dashboards and reports
Lab Event, the first ERP/CRM software dedicated to the event industry, is the solution you need.
This tool has been specially designed to help you manage an event from the briefing to the day. If you use Lab Event, you will build more adapted and relevant proposalsto your customers and you will facilitate the work of your teams.
We propose you to test Lab Event during 1 month without commitment, do not wait any more!