Antoine is responsible for the organization of congresses in the tourist office / congress bureau of his city
The issue
He must book hotel rooms on an allotment basis and then offer them to his participants. For this, it can send emails or create a dedicated site expensive … Finally it must charge the customer … independently …
Our solution
We have developed a module that is natively part of Lab Event. We sought to simplify this complicated process into a coherent and fluid whole.
How do we do it?
By proposing simple and effective steps:
- Creation of participant profiles : the congress organizer can define who is going to come (an exhibitor, an expert, a delegate…) and assign them a differentiated rate according to their profile and the reservation date.
- Setting up the hotels and the proposed restaurants : the person in charge of the congress will be able to define the hotels with which he has agreements, as well as the restaurants to be able to propose them to his participants.
- Precise allocation management : the congress organizer will be able to define the number of rooms by type of room and also the number of places reserved in the restaurants… and especially to see the evolution of the reservations in real time.
- Follow-up of the participants’ answers : it is essential to know in real time the reservations and requests of the participants in a clear and precise way.
- Online payment of participants : Lab Event offers a connection with your payment tool so that each conference participant can validate their reservation online.
- And of course : creation of a mini site dedicated to the congress : customizable to your colors, we give you the means to communicate effectively with the participants of the congress.
Discover all the features in the page dedicated to the invitations of the participants to a congress.
