Solution for town halls and local authorities
Lab Event supports town halls and local authorities in the planning, management and monitoring of their events, ensuring everything runs smoothly from the initial briefing right through to the big day.
They trust us to manage their public events
A structured briefing from the first exchange
Simplify the collection of requests
Whether it’s an association, a festival committee or a local event organiser, requests often arrive in a disorganised manner.
With Lab Event, collect essential information directly from customised forms integrated into your websites, networks, emails, etc.
Optimised cross-departmental coordination
Services that finally work hand in hand
Culture, communication, technology, security… each department often works in parallel, at the risk of creating duplication or oversights.
With Lab Event, all teams collaborate in a single shared space.
You gain consistency, reduce back-and-forth communication, and ensure public events run smoothly.
Agile management of service providers and services
A single directory for your partners
Need to find a reliable partner quickly? Technical, logistical, cultural, catering, security… you have many essential service providers. Lab Event centralises their contact details, terms and conditions, and collaboration history in a shared database.
The result: faster sourcing, fewer errors and greater value for your local partners.
Clear budget monitoring with no surprises
Manage your budgets in real time
Each event involves various expenses: infrastructure rental, technical costs, security, communication, external service providers, etc.
With Lab Event, you can track your expenses, margins, potential revenue and upcoming payments in real time.
The result: you always have a clear view of the financial status of your projects, can anticipate cost overruns, optimise your decisions and justify your choices in a transparent manner to elected officials, partners or funders.
Switch to simplified, collaborative event organisation with Lab Event
Foire aux questions
How are complex booking requests handled?
Lab Event allows you to create multi-date events. You link all room bookings to a single master file. On the schedule, you can see the continuity of the project, and on the quote, the customer sees only one coherent overall service.
Is it possible to make options before a final booking?
Yes, Lab Event allows you to place options on booking slots without making a definitive booking. You can then confirm or cancel the option depending on the customer’s response.
Can several rooms be booked simultaneously for the same event?
Absolutely. Lab Event allows you to add as many spaces as necessary to the same event.
Is the availability schedule updated in real time?
Yes, absolutely. As soon as an option is set or a room is booked, the schedule is instantly updated for your entire team.
Does Lab Event technically prevent overbooking (double bookings)?
Yes, Lab Event includes security locks. If you try to book a room during a time slot that has already been confirmed by a colleague, the software will block the action. It also manages resource conflicts: if you only have one video projector for two rooms, Lab Event will notify you that there is not enough equipment for one of the two bookings.
Does the software completely replace the use of Excel for managing my events?
Yes, Lab Event centralises margin calculations, schedules and databases. However, you retain complete freedom: all your data can still be exported to Excel if you wish to perform customised analyses or generate specific reports.
Does the software allow me to automatically generate roadbooks for my field teams?
Yes, based on the information entered in your file, Lab Event can generate accurate operational documents.
Can the Lab Event schedule be synchronised with external calendars (Google, Outlook)?
Yes, Lab Event allows synchronisation so that you can view your availability and appointments directly on your smartphone or usual calendar.
