Event solution for agencies Venue Finder
Centralise your venue searches, optimise your responses to briefs, and accurately track your profitability. With Lab Event, Turn your Venue Finder activity into a real performance driver.
Already adopted by venue finding specialists
The solution designed for Venue Finder agencies
Quickly access the best service providers
Need a caterer, DJ, venue or entertainer?
Refine your search in just a few clicks using smart filters: location, type of service, budget, capacity… All the information is centralised and accessible in an instant!
Optimise competition and sourcing
Lab Event transforms the way you manage sourcing.
With a single click, send a comprehensive and well-structured brief to multiple service providers, eliminating the need for multiple communications and manual data entry at each stage.
Centralise your requests so you don’t miss anything
Optimised briefing
Are you wasting time reconstructing missing information, chasing up customers or suggesting locations or service providers based on rough estimates?
With Lab Event, each new project begins with a clear, comprehensive and customisable brief. You can easily formalise the client’s requirements: number of participants, event objectives, desired atmosphere, budget or logistical constraints, etc.
Smart forms to frame each request
Lab Event helps you frame each request as soon as it arrives. You offer your prospects a clear and professional entry point to express their needs.
Whether it’s for an event brief or a simple enquiry, each form allows you to collect all the necessary information, ready to be processed on the platform.
Impress your customers from the very first proposal
Generate your proposals in minutes
Creating a customer recommendation should not be a headache. However, between copying and pasting, formatting, and chasing up service providers, you waste valuable time.
With Lab Event, you can automate this process. Thanks to automatic proposal pages, you can assemble professional documents in just a few clicks, which automatically include the selected venues, associated services, locations, addresses, etc.
Highlight your added value
In a single document, your client can see not only clear options, but also all the work you have done to help them make their decision.
Maximise your income with ease
Transparent commission tracking
As a Venue Finder, managing commissions paid by venues and service providers can quickly become a real headache, especially when projects pile up.
With Lab Event, everything becomes simple: each quotation automatically incorporates your negotiated commission rates, which are fully customisable and applied to each line of the quotation.
Track your payments with peace of mind
No more scattered files and manual tracking. Each payment is tracked in a dedicated dashboard: you know who has paid, what remains to be collected, and you can automate your reminders.
Analyse, optimise and develop your Venue Finder business
Identify your most profitable partners
Which locations respond quickly? Which ones generate the most bookings? Which partners confirm most often?
With Lab Event’s dashboards, you can easily analyse the performance of your venues and service providers to adjust your preferences and negotiate more effectively.
A measurable conversion rate at every stage
You handle numerous requests, but it is often difficult to measure your effectiveness. Simply identify bottlenecks, optimise your responses, and improve your ability to quickly convert leads into confirmed events.
Maximize your event impact with the Lab Event solution
Frequently asked questions
Is there a way to list all my service providers in one place?
Yes, it is possible to create a shared, enriched database. Every employee can access information, prices for venues or partner service providers.
Can we automate the sending of briefs to service providers (Sourcing)?
Yes, it is possible to query several partners or suppliers from the same file and keep a record of the exchanges.
Is there a feature for managing margins and service provider commissions?
Absolutely. Lab Event incorporates a calculation engine to manage gross margins, coefficients, or commissions.
Does the software allow for the automation of new request entries?
Yes, it is possible to automatically receive all customer requests without manual re-entry. The Lab Event software allows you to integrate smart forms into a website to instantly create a request.
Does Lab Event integrate artificial intelligence into its software?
Yes, artificial intelligence is integrated into Lab Event to automate time-consuming tasks. It is possible to instantly transform a received email into a structured event using a dedicated Chrome extension.
Does Lab Event allow you to track payments and outstanding balances?
Absolutely. You can track the payment status for each file in real time and view deposits received and outstanding balances on Lab Event.
Is it possible to notify an employee directly about a specific case?
Yes, it is possible to use mentions (@name) to immediately alert a team member within an activity or task. This action triggers an instant notification on Lab Event and by e-mail, allowing the employee to act quickly.
Can automation scenarios be configured by sales stage?
Yes, it is possible to trigger automations via email notifications or specific tasks according to specific steps (change of file status, opening of an online quote by the customer, deposits to be paid, signature deadline, etc.).
