All-in-one solution for event agencies
Centralisation of requests, creation of tailor-made offers, follow-up, reminders… Lab Event is the solution designed for save time and simplify the entire event project management process for an agency.
Already adopted by leading event agencies
Manage your events with agility and peace of mind
Always keep track of your projects
Get a clear, up-to-date overview of the progress of each project. All communications, tasks, appointments and actions are tracked in a single tool.
Effective client briefs from the outset
Does receiving incomplete specifications cause you to lose time in processing the request?
With Lab Event, structure your briefings using customised forms tailored to your projects and clients.
All the essential information is gathered during the initial exchange, saving you valuable time.
Collaborate easily with your key service providers
A shared and enriched database of service providers
Organising an event involves numerous service providers, and it is often difficult to centralise all the information or effectively compare options.
With Lab Event, quickly find what you’re looking for: a caterer in Lyon, a venue with accommodation, or a DJ specialising in weddings… Filter according to your criteria, compare easily, and access all the information in one place.
Save time on every sourcing project
From each event file, you can contact several service providers with a single click, sending them a precise and structured brief.
This saves you valuable time in the sourcing and competitive bidding phase, while keeping a clear record of all exchanges.
Design your event roadbooks in just a few clicks
Ready-to-use templates
Thanks to templates designed for action, you can easily create roadmaps that accurately reflect your project. Every moment of the day is planned out, and every participant knows where and when to take action.
Effective information sharing
Send roadbooks that are always up to date, effortlessly. With just a few clicks, you can share accurate, visual material that your customers and partners can follow with confidence.
Clear, fast and efficient management of your quotations and invoices
Manage your budgets and payments without error
Between preparing quotes, generating invoices, tracking deposits and sending reminders, the financial management of an event can quickly become complex.
With Lab Event, you can create detailed quotes broken down by item (venue, catering, technical equipment, etc.) in just a few clicks, giving your customers a clear overview of their budget.
Seamless tracking of your payments
All payments are centralised and recorded in a single location. You can view payments made and payments due in real time, giving you complete control over your cash flow. Your reminders become simple, targeted and effective.
Analyse, track and optimise every event
A clear view of your margins
You create quotes, negotiate with your customers and suppliers… but it is only once the final invoice has been sent (sometimes much later) that you discover your margin.
With Lab Event, you know your profitability right from the negotiation stage. You adjust your offers according to your margin targets, and you no longer leave your financial balance to chance.
Identify your best-performing partners
Access the revenue generated with each service provider for the period of your choice in just a few clicks. Easily identify your strategic service providers and obtain concrete data to negotiate or adjust your collaborations.
Measure your sales performance
You receive numerous requests, you send out many proposals… but how many actually come to fruition? Who converts? For what type of project?
With Lab Event, automatically track conversion rates by salesperson, event type, or customer.
More than just a tool, a true partner for your event agency
Frequently asked questions
Is there a way to list all my service providers in one place?
Yes, it is possible to create a shared, enriched database. Every employee can access information, prices for venues or partner service providers.
Can we automate the sending of briefs to service providers (Sourcing)?
Yes, it is possible to query several partners or suppliers from the same file and keep a record of the exchanges.
Is there a feature for managing margins and service provider commissions?
Absolutely. Lab Event incorporates a calculation engine to manage gross margins, coefficients, or commissions.
Does the software allow for the automation of new request entries?
Yes, it is possible to automatically receive all customer requests without manual re-entry. The Lab Event software allows you to integrate smart forms into a website to instantly create a request.
Does Lab Event integrate artificial intelligence into its software?
Yes, artificial intelligence is integrated into Lab Event to automate time-consuming tasks. It is possible to instantly transform a received email into a structured event using a dedicated Chrome extension.
Does Lab Event allow you to track payments and outstanding balances?
Absolutely. You can track the payment status for each file in real time and view deposits received and outstanding balances on Lab Event.
Is it possible to notify an employee directly about a specific case?
Yes, it is possible to use mentions (@name) to immediately alert a team member within an activity or task. This action triggers an instant notification on Lab Event and by e-mail, allowing the employee to act quickly.
Can automation scenarios be configured by sales stage?
Yes, it is possible to trigger automations via email notifications or specific tasks according to specific steps (change of file status, opening of an online quote by the customer, deposits to be paid, signature deadline, etc.).
