Event management software for universities and higher education institutions
Higher education institutions often have many modular spaces: lecture halls, conference rooms, auditoriums, cultural venues…With Lab Event, they benefit from a powerful solution to plan, organize, and optimize the use of their spaces.
Adapted to the needs of higher education institutions
Simplified and centralized organization
All space requests (lecture halls, meeting rooms, auditoriums…) grouped in a single tool. With Lab Event, you maintain unified management of booking requests and simplified tracking, from the initial request to invoicing.
Shared and real-time scheduling
Thanks to the shared calendar, each team can view current and upcoming bookings, avoiding conflicts and overlaps. Ideal for multi-campus or multi-site structures.
Role-based personalized access
Logistics, administrative, or teaching departments have access adapted to their role. Everyone can act at the right time, with the right information.
Maximizing space utilization and revenue generation
Optimal use of spaces
Lab Event helps you turn every square meter into an opportunity. With our platform, identify, plan, and maximize your spaces to host a variety of activities: seminars, professional training, shows, conferences…
An opportunity to turn your available spaces into strategic resources!
Build a genuine event offer
Structure your offering, set clear prices, offer additional services (catering, audiovisual, security…), and manage client relationships professionally.
Task automation and time savings
Automatic document generation
All administrative steps are centralized and automated: quote generation, contracts, schedules, roadmaps, purchase orders… With customizable templates, you save valuable time and standardize your documents.
Internal and logistical coordination
Lab Event ensures perfect coordination between the different departments (logistics, security, technical, catering…), with each team having real-time visibility on the progress of tasks. This minimizes the risk of oversights and maximizes your team’s efficiency.
The modern solution designed for universities and higher education institutions
Frenquently asked questions
Does Lab Event technically prevent overbooking (double bookings)?
Yes, Lab Event includes security locks. If you try to book a room during a time slot that has already been confirmed by a colleague, the software will block the action. It also manages resource conflicts: if you only have one video projector for two rooms, Lab Event will notify you that there is not enough equipment for one of the two bookings.
Is the availability schedule updated in real time?
Yes, absolutely. As soon as an option is set or a room is booked, the schedule is instantly updated for your entire team.
Can several rooms be booked simultaneously for the same event?
Absolutely. Lab Event allows you to add as many spaces as necessary to the same event.
How are complex booking requests handled?
Lab Event allows you to create multi-date events. You link all room bookings to a single master file. On the schedule, you can see the continuity of the project, and on the quote, the customer sees only one coherent overall service.
Can the Lab Event schedule be synchronised with external calendars (Google, Outlook)?
Yes, Lab Event allows synchronisation so that you can view your availability and appointments directly on your smartphone or usual calendar.
Is it possible to make options before a final booking?
Yes, Lab Event allows you to place options on booking slots without making a definitive booking. You can then confirm or cancel the option depending on the customer’s response.
Can purchase orders be generated and tracked via the software?
Yes, Lab Event centralises the management of your purchases. You can generate supplier purchase orders from a quotation.
Can data be exported to accounting software?
Yes, Lab Event offers accounting exports compatible with the main software packages on the market (Sage, Cegid, Quadratus, etc.).
Can purchase orders be generated and tracked via the software?
Yes, Lab Event centralises the management of your purchases. You can generate supplier purchase orders from a quotation.
Is it possible to apply coefficients to the products and services sold?
Yes, Lab Event incorporates calculation coefficients that automatically adjust the selling price of products and services based on the quantity sold, logistical requirements, the format of the event, or the time slot occupied (morning, afternoon, evening, night).
Can I set different rates depending on the periods of my activity?
You can activate specific tariff periods, whether on an annual basis, according to the days of the week, or even on a daily basis.
To go further…
A powerful tool, easy to get started with
Schedule an appointment today to discover how Lab Event can transform your event management.
No.1 software for professionals
in the event industry, used by over 500 clients.
