Event management software for hotels
Lab Event supports hotels in managing their events, whether they are corporate seminars, weddings, private receptions, or conferences.
An all-in-one solution to boost your event business, optimize your spaces, and enhance your accommodation offering.
Already adopted by prestigious hotels
A tool designed for the specific needs of hotels
Real-time reservation tracking
With Lab Event, you have full control over all event bookings and room availability. The platform allows you to track, in real time, the occupancy of spaces dedicated to events and accommodation rooms.
PMS connectivity and intelligent accommodation management
PMS connectivity with Lab Event makes it easier to manage the availability of hotel rooms and event spaces in real time. It helps prevent booking conflicts and optimize the use of hotel resources.
Workflow automation and team coordination
Lab Event streamlines event management with automated workflows tailored to each type of event. For example, specific actions can be scheduled to track accommodation requests, prepare event spaces, or manage additional services.
Maximize the potential of your hotel spaces
Optimization of spaces and rooms
Make full use of every square meter of your hotel with a shared calendar. Easily manage your lounges, meeting rooms, or outdoor spaces by visualizing current bookings, schedules, and the specific needs of each event—preventing booking conflicts!
Structured event offer creation
The Lab Event platform allows you to create detailed and customized quotes for each event, including accommodation services, room rentals, catering, and technical equipment.
Personalized commercial proposal
Showcase all your services and provide a polished presentation for each type of event. Information is pulled directly from your quotes and events, with custom fields to include details on available rooms, accommodation services, and dedicated spaces.
Why choose Lab Event for your hotel?
Tailor-made tool
Generate fully customized proposals or contracts based on your clients and event types.
Seamless integration with your PMS
PMS connection for centralized reservation and service management.
Multi-hotel and multi-group event management
Handle your events across various company profiles.
Customizable forms
Optimize your conversion rate with customizable request forms.
Customizable sending messages
Customize emails sent to your clients with dynamic fields.
Connectivity with business introducers
Integrate with platforms to centralize all business requests.
Manage a service provider database
Track external providers to simplify order management.
Direct synchronization with Google Calendar and Outlook
For simplified management of your bookings on your calendar.
Internal electronic signature
Approve contracts directly within the platform without relying on external services.
Frenquently asked questions
Can Lab Event synchronise with my property management system (PMS)?
Yes, absolutely. Lab Event is natively designed to communicate with the Mews PMS in order to synchronise event room availability and all services and amenities sold.
How does two-way synchronisation (Smart Mapping) work?
The two software programmes communicate with each other in real time: rates and availability are transferred from Mews to Lab Event, and any bookings or changes made in Lab Event are instantly transferred back to your PMS.
Absolutely. Lab Event offers an accommodation calendar that provides an overview of the availability of rooms and suites.
Can we manage bookings for multiple establishments on Lab Event?
Yes, Lab Event enables multi-hotel and multi-group management and coordinates schedules across multiple sites without switching between different software programmes.
Does Lab Event manage the specific requirements of hotel catering?
Yes. Lab Event allows you to manage seminar packages (study days, residential), specify dietary requirements and adjust rates according to the number of participants.
Can we automate the creation of duty rosters for the various departments (Kitchen, Floors, Reception)?
This is one of the tool’s strengths. Using customised function sheets, each department instantly receives the specific instructions that apply to it.
How are complex booking requests handled?
Lab Event allows you to create multi-date events. You link all room bookings to a single master file. On the schedule, you can see the continuity of the project, and on the quote, the customer sees only one coherent overall service.
Can the Lab Event schedule be synchronised with external calendars (Google, Outlook)?
Yes, Lab Event allows synchronisation so that you can view your availability and appointments directly on your smartphone or usual calendar.
Is it possible to make options before a final booking?
Yes, Lab Event allows you to place options on booking slots without making a definitive booking. You can then confirm or cancel the option depending on the customer’s response.
Can several rooms be booked simultaneously for the same event?
Absolutely. Lab Event allows you to add as many spaces as necessary to the same event.
Is the availability schedule updated in real time?
Yes, absolutely. As soon as an option is set or a room is booked, the schedule is instantly updated for your entire team.
Does Lab Event technically prevent overbooking (double bookings)?
Yes, Lab Event includes security locks. If you try to book a room during a time slot that has already been confirmed by a colleague, the software will block the action. It also manages resource conflicts: if you only have one video projector for two rooms, Lab Event will notify you that there is not enough equipment for one of the two bookings.
A powerful tool, easy to get started with
Schedule an appointment today to discover how Lab Event can transform your event management.
No.1 software for event professionals
used by over 500 customers.
