Event software for conference centres and convention centres
Seminars, conferences, forums, trade shows, or conventions: conference centers and convention centers manage complex, multi-stakeholder, high-stakes events on a daily basis. Lab Event is designed to help you orchestrate everything smoothly.
Many establishments place their trust in Lab Event
A comprehensive solution for your large-scale events
Manage all your requests, even the most complex ones
Organizing large-scale events involves managing a variety of spaces and specific technical requirements.
With Lab Event, you can create customized event files based on the actual configuration of your spaces. Technical requirements, logistics, service providers, layout plans—everything is centralized and organized.
Your teams collaborate more easily
Each participant has access to an up-to-date version of the event, with their own actions to complete. Fewer duplicates, fewer oversights, greater efficiency on a daily basis.
You retain control over your resources
Management of external service providers, shared equipment, specific customer requirements: Lab Event gives you a clear overview of everything that is involved in each event. You are always prepared, with no extra costs or unpleasant surprises.
Maintain control of your spaces, without errors or conflicts
A clear view for making the right decisions
Multiple rooms, multiple configurations, multiple events at the same time? Thanks to intelligent and user-friendly scheduling, you can immediately view availability, possible sequences, and conflicts to avoid.
Better use of space, improved results
By optimizing your schedules, you get the most out of every room and every time slot. The result: more events scheduled, less time wasted, and maximized capacity.
With automatic detection of incompatibilities, Lab Event prevents booking conflicts before they become problems.
Easily coordinate all stakeholders
All stakeholders are aligned
External service providers, technicians, security, reception staff, stage management… Communication errors and unforeseen events can cause delays and stress.
Thanks to Lab Event, everyone involved in the event has access to key information exactly when they need it.
Complete visibility on the progress of the event
With Lab Event, you have a real-time view of the progress of each task. Everyone can clearly see what they need to do, what has already been accomplished, and what still needs to be validated.
The result: smoother organization, fewer unnecessary back-and-forths, and, above all, events that run without a hitch.
Automated contracts to save time
Create proposals with a single click
Every detail counts: services, rates, specific options, payment terms, etc.
With Lab Event, this process becomes quick and easy: generate detailed proposals that are perfectly tailored and ready to send with just one click.
Fast and secure electronic signatures
Collecting signatures can be a lengthy and frustrating process. With Lab Event, you can send, track and obtain signatures for your documents in just a few clicks, directly via the secure platform.
Performance monitoring for optimized management
Key indicators for adjustment and performance
Without a clear view of your financial and operational performance, it becomes difficult to anticipate needs, adjust your strategies, and maximize your revenue.
With Lab Event, you get access to interactive and customizable dashboards that allow you to track your key indicators: revenue, margins, occupancy rates, number of reservations, and much more.
Informed strategic decisions
Lab Event offers you advanced analytics tools, allowing you to get the most out of your data. You get detailed insights to make informed decisions, improve your strategies, and increase your profitability.
The modern solution designed for conference centers and convention centers
Discover all the features
Foire aux questions
Does Lab Event technically prevent overbooking (double bookings)?
Yes, Lab Event includes security locks. If you try to book a room during a time slot that has already been confirmed by a colleague, the software will block the action. It also manages resource conflicts: if you only have one video projector for two rooms, Lab Event will notify you that there is not enough equipment for one of the two bookings.
Is the availability schedule updated in real time?
Yes, absolutely. As soon as an option is set or a room is booked, the schedule is instantly updated for your entire team.
Can several rooms be booked simultaneously for the same event?
Absolutely. Lab Event allows you to add as many spaces as necessary to the same event.
How are complex booking requests handled?
Lab Event allows you to create multi-date events. You link all room bookings to a single master file. On the schedule, you can see the continuity of the project, and on the quote, the customer sees only one coherent overall service.
Can the Lab Event schedule be synchronised with external calendars (Google, Outlook)?
Yes, Lab Event allows synchronisation so that you can view your availability and appointments directly on your smartphone or usual calendar.
Is it possible to make options before a final booking?
Yes, Lab Event allows you to place options on booking slots without making a definitive booking. You can then confirm or cancel the option depending on the customer’s response.
Can purchase orders be generated and tracked via the software?
Yes, Lab Event centralises the management of your purchases. You can generate supplier purchase orders from a quotation.
Can data be exported to accounting software?
Yes, Lab Event offers accounting exports compatible with the main software packages on the market (Sage, Cegid, Quadratus, etc.).
Can purchase orders be generated and tracked via the software?
Yes, Lab Event centralises the management of your purchases. You can generate supplier purchase orders from a quotation.
Is it possible to apply coefficients to the products and services sold?
Yes, Lab Event incorporates calculation coefficients that automatically adjust the selling price of products and services based on the quantity sold, logistical requirements, the format of the event, or the time slot occupied (morning, afternoon, evening, night).
Can I set different rates depending on the periods of my activity?
You can activate specific tariff periods, whether on an annual basis, according to the days of the week, or even on a daily basis.
To go further…
Practical guide
Interdepartmental collaboration – What tools are available to event venue managers?
This white paper offers feedback, best practices and simple tools to strengthen cross-departmental collaboration.
Access the white paper