{"id":13987,"date":"2022-06-28T11:10:40","date_gmt":"2022-06-28T09:10:40","guid":{"rendered":"https:\/\/www.lab-event.com\/how-to-make-a-deposit-invoice-in-the-event-industry\/"},"modified":"2025-12-16T15:39:15","modified_gmt":"2025-12-16T14:39:15","slug":"how-to-make-a-deposit-invoice-in-the-event-industry","status":"publish","type":"post","link":"https:\/\/www.lab-event.com\/en\/how-to-make-a-deposit-invoice-in-the-event-industry\/","title":{"rendered":"How to make a deposit invoice in the event industry?"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<span style=\"font-weight: 400;\">In the event industry, it is customary to ask for a deposit when selling services. This partial payment before the execution of the contract offers financial and transactional security.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is a down payment invoice and why do we need one? <\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\"><strong>A down payment<\/strong>is a portion of the final sum paid before the start of the execution of a contract.<strong>The deposit invoice<\/strong>is an accounting document that shows that a down payment has been made.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to French law, when you ask a customer for a down payment, you must issue a down payment invoice (article 289 of the General Tax Code).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Making a down payment invoice can be very useful in several cases:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When your costs necessary to the realization of the service are high (for example the purchases of materials or the hiring of operational personnel, etc). <strong>The deposit allows<\/strong> you <strong>to cover these costs<\/strong> and start working without making a hole in your cash flow.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>To avoid unpaid bills.<\/strong> A deposit invoice commits you and your customer to complete the transaction. Your customer can no longer cancel without charge, he will be required to pay the deposit and the total amount of the invoice.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The down payment invoice may also be of interest to your customer. This allows them to <strong>spread the cost<\/strong> and not pay a large sum at once. The deposit also reassures the client of the provider&#8217;s commitment and assures him that the transaction will be completed.<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">What are the mandatory mentions and how to account for the down payment invoice?<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\"><strong>The down payment invoice<\/strong> must respect the same rules as a classic invoice: <strong>the compulsory mentions<\/strong> are the same as on any other invoice. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, it will be necessary to indicate the <strong>mention &#8220;Invoice of deposit&#8221;<\/strong>, the document will have to refer to the initial estimate &#8220;<strong>Deposit on the estimate , &lt;reference of the Devis&gt;,<\/strong> and will have t<strong>o be dated of the day of its emission.<\/strong>The <strong>numbering<\/strong> shall follow the same <strong>chronological<\/strong> series as the other invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This partial payment generated by the progress invoice will thus be accounted for in your sales.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At the time of the customer&#8217;s payment, the payment must be credited to account 4191 &#8220;Customers &#8211; Advances and deposits received on orders&#8221;.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, do not forget the VAT account 4457 &#8220;Collected VAT&#8221; to be used if your down payment invoice is subject to VAT.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Use an event management software to edit your down payment invoices<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\"><strong>Lab Event,<\/strong> the first ERP\/CRM software dedicated to the event industry, has an <a href=\"https:\/\/www.lab-event.com\/en\/quote-and-invoice-software-for-events\/\"><strong>Invoicing module<\/strong><\/a> that will allow you to <strong><a href=\"https:\/\/www.lab-event.com\/en\/how-to-make-a-quote-in-the-event-industry\/\">edit your quotes<\/a>,<a href=\"https:\/\/www.lab-event.com\/en\/how-to-make-an-invoice-in-the-event-industry\/\">invoices and<\/a>deposit invoices<\/strong> very quickly.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">You will no longer need to start from scratch, <strong>Lab Event<\/strong> gives you the possibility to import templates that you have previously defined. These templates can be composed of items, titles, subtotals&#8230; to prepare turnkey estimates, invoices and deposit invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will be able to create your catalog of items and you will be able to shortcut these items when you edit your financial documents. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">All items can be defined with single or multiple VAT rates, markup rates, commission rates and also purchase and sales prices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, in order to facilitate your follow-up of the events, you will have the possibility of visualizing the various payments on the tool.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_single_image image=&#8221;14009&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221;][\/vc_column][\/vc_row][vc_row][vc_column]<style type=\"text\/css\" data-type=\"the7_shortcodes-inline-css\">#default-btn-f859e7006ce25115242338e67f301811.ico-right-side > i {\n  margin-right: 0px;\n  margin-left: 8px;\n}\n#default-btn-f859e7006ce25115242338e67f301811 > i {\n  margin-right: 8px;\n}<\/style><div class=\"btn-align-center\"><a href=\"https:\/\/www.lab-event.com\/en\/ask-a-demo\/\" class=\"default-btn-shortcode dt-btn dt-btn-l link-hover-off anchor-link \" id=\"default-btn-f859e7006ce25115242338e67f301811\"><span>Discover Lab Event, N\u00b01 event project management software<\/span><\/a><\/div>[\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]In the event industry, it is customary to ask for a deposit when selling services. This partial payment before the execution of the contract offers financial and transactional security. What is a down payment invoice and why do we need one? &nbsp; A down paymentis a portion of the final sum paid before the start&hellip;<\/p>\n","protected":false},"author":25,"featured_media":13980,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[114],"tags":[],"class_list":["post-13987","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-quotes-and-invoices","category-114","description-off"],"_links":{"self":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13987","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/comments?post=13987"}],"version-history":[{"count":7,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13987\/revisions"}],"predecessor-version":[{"id":32307,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13987\/revisions\/32307"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/media\/13980"}],"wp:attachment":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/media?parent=13987"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/categories?post=13987"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/tags?post=13987"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}