{"id":13949,"date":"2022-06-24T16:43:10","date_gmt":"2022-06-24T14:43:10","guid":{"rendered":"https:\/\/www.lab-event.com\/how-to-manage-your-group-reservations-in-the-event-industry\/"},"modified":"2025-12-16T15:45:57","modified_gmt":"2025-12-16T14:45:57","slug":"how-to-manage-your-group-reservations-in-the-event-industry","status":"publish","type":"post","link":"https:\/\/www.lab-event.com\/en\/how-to-manage-your-group-reservations-in-the-event-industry\/","title":{"rendered":"How to manage your group reservations in the event industry?"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<span style=\"font-weight: 400;\">As a manager of an <a href=\"https:\/\/www.lab-event.com\/en\/event-locations\/\"><strong>event venue,<\/strong><\/a> you have to <strong>manage group reservations.<\/strong> Indeed, when you organize an event which lasts several days, it is interesting to be able to propose to your customer the possibility of lodging its participants.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">At this stage, it is therefore necessary to pre-book the rooms that you offer in the form of a block of accommodation in a software and thus be able to follow up on the bookings as they come in.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">How do I manage group reservations?<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The best way to get organized is to use a central reservation system that will allow you to gather all the information.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Because to have an optimized management of the hosting dedicated to an event, it is important to take into account certain aspects:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is necessary to <strong>pre-book a quota of rooms<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It is recommended to set up a <strong>platform available online 24\/24<\/strong><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You will need to <strong>edit rooming lists<\/strong>that summarize the reservations<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Moreover, the use of a group reservation management software will allow you to visualize in real time the quotas that are still available at each moment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the necessary features is the possibility to create a landing page or mini site where you can summarize the details of the available rooms and their rates and so the participants can make their reservation directly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It will also be important to be able to extract rooming lists and to send them to the different interlocutors concerned<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Secure access via an extranet to event organizers would be a plus.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_single_image image=&#8221;12948&#8243; img_size=&#8221;large&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h2><span style=\"font-weight: 400;\">Use Lab Event to manage your group bookings<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\"><strong>Lab Event<\/strong>, the first ERP \/ CRM software dedicated to the event industry, has a module that will allow you to create your own reservation center in order to <strong>manage reservations<\/strong>related to the accommodation of participants in your event<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will be able to create a mini site dedicated to your event with the possibility to personalize it with your graphic charter and invite the participants by sending them a link to the site.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this landing page, you can fill in the categories of rooms offered with descriptions and photos. Participants will be able to book their accommodation online 24\/7.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, in Lab Event you will be able to create a different pricing according to the profile of the different participants (exhibitors, congressmen, experts or students, etc) and according to the date of reservation. This trick will allow you to <a href=\"https:\/\/www.lab-event.com\/en\/steps-to-increase-its-turnover-by-10-venue\/\">increase your sales<\/a>, eventually.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The software also allows you to indicate the maximum number of rooms that are available per room type, so you can manage blocks of rooms and avoid duplicate reservations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will also be able to connect the software with your payment tool so that participants can validate their reservation online. <\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Also, with Lab Event you will be able to edit an updated list of participants and export it in pdf.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<style type=\"text\/css\" data-type=\"the7_shortcodes-inline-css\">#default-btn-f859e7006ce25115242338e67f301811.ico-right-side > i {\n  margin-right: 0px;\n  margin-left: 8px;\n}\n#default-btn-f859e7006ce25115242338e67f301811 > i {\n  margin-right: 8px;\n}<\/style><div class=\"btn-align-center\"><a href=\"https:\/\/www.lab-event.com\/en\/ask-a-demo\/\" class=\"default-btn-shortcode dt-btn dt-btn-l link-hover-off anchor-link \" id=\"default-btn-f859e7006ce25115242338e67f301811\"><span>Discover Lab Event, N\u00b01 event project management software<\/span><\/a><\/div>[\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]As a manager of an event venue, you have to manage group reservations. Indeed, when you organize an event which lasts several days, it is interesting to be able to propose to your customer the possibility of lodging its participants. &nbsp; At this stage, it is therefore necessary to pre-book the rooms that you offer&hellip;<\/p>\n","protected":false},"author":25,"featured_media":31583,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[103],"tags":[],"class_list":["post-13949","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-venues","category-103","description-off"],"_links":{"self":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13949","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/comments?post=13949"}],"version-history":[{"count":7,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13949\/revisions"}],"predecessor-version":[{"id":31586,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/posts\/13949\/revisions\/31586"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/media\/31583"}],"wp:attachment":[{"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/media?parent=13949"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/categories?post=13949"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lab-event.com\/en\/wp-json\/wp\/v2\/tags?post=13949"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}